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CONSTITUTION AND BY-LAWS OF THE WESTERN PENNSYLVANIA PITCHERS’ ASSOCIATION, INC.

 

Preamble

In as much as the sport of horseshoe pitching affords the opportunity to promote a concentrated and direct effort from which all participants can obtain a healthier environment leading to a competitive sport suitable to all persons, we the horseshoe pitchers of Pennsylvania, in order to promote and foster this sport, and to assist and help conduct events of a state wide interest, do hereby establish the following Constitution and By-Laws for the Western Pennsylvania Horseshoe Pitchers  Association Inc..

 

Constitution

 

Article I- Name

The name of the Association shall be the “Western Pennsylvania Pitchers’ Association Inc.” hereinafter referred to as “The Association”.

 

Article II – Purpose

The purpose of this Association shall be to promote and foster the sport of horseshoe pitching throughout the state of Pennsylvania. 

 

Article III – Membership

The requirements of membership shall be set out in the By-laws.

 

Article IV - Affiliation

Section 1

The association operates under a charter by the National Horseshoe Pitchers’ Association referred to as the NHPA.

Section 2

The rules of the N.H.P.A. will govern all matters not specified in the Constitution and By Laws of this Association. 

Section 3

The method of nomination, election and related details shall be set out in the By-laws

Article V – Officers

The officers of the Association shall consist of President, the Vice President, Secretary/Treasurer and State Statistician.
These officers are to be elected bi-annually by a majority ballot vote of all voting members and shall hold office until and including the regular annual meeting of the association held on odd numbered years.
The method of nomination, election and related details shall be set out in the By-Laws.

 

Article VI – Representatives

Section 1

Representatives shall be elected from the membership of the individual clubs to serve on the Executive Council (explained in Article XV of the By-Laws)

 

Section 2

They shall hold office until and including the regular meeting of the Association held on the next even numbered year or until another person is voted in by their club.

 

Section 3

There shall be one member per club and one voted from the at large membership. This is the only one that could be voted on at the annual meeting on the even numbered year.

 

 

Article VII- Duties of the Officers

President- The duties of the President shall be to preside at all meetings and to administer the business of the Association, to pass on any obligations, and to handle other duties that may come to his/her attention in promoting the best interest of the entire Association.

Vice-President- The Vice-President shall have the same duties as the President, but shall assume them only in the absence of the President. Specific details of duties shall be set out in the By-laws.

Secretary-Treasurer – The duties of the Secretary-Treasurer shall be to keep accurate minutes, act as custodian of all funds of the Association, sign all warrants for the Association expenditures, keep financial records of the Association funds, attend to correspondences and any other duties which may come to his/her attention as necessary to promote the best interest of the entire Association. Specific details of duties shall be set out in the By-laws.

 

Article VIII – Duties of the Representatives

These Representatives shall serve on the Executive Council and shall represent various geographic sections throughout the state from the clubs within our Charter. They shall serve and assist the officers of the Association in such matters as to promote the best interest of the entire Association.

 

Article IX – Executive Council

The elected officers and representatives shall constitute the Executive council. It shall act on behalf of the Association as specified in the Constitution and By-law

 

Article X – Committees

The President shall appoint committees as he/she decides they are necessary.

 

Article XI – By-laws

Section 1

The Association may amend or adopt By-laws when approved, by majority of the members in good standing present at the regular annual meeting.

 

Section 2

The requirements to amend and/or adopt will be set in the By-laws.

 

 

Article XII – Meetings

Section 1

The regular annual meeting of the Association members shall be held at the site of the State Tournament. The President will notify members of the time and place of the regular annual meeting when the State Tournament is held in the East. Meetings should be away from pitching times. President and State Tournament Committee and Director should choose the time for meetings to be held. The meeting will last until all Association business is concluded.

Section 2

The President may call other meetings by notifying all members in good standing of the time, the place and purpose of the meeting at least two weeks before the meeting.

Section 3

No changes in the Constitution and/or By-laws will be considered unless a minimum of 10 members are present and voting.

Section 4

“Roberts Rules of Order” revised and reading as follows, will govern the order of conduct of all meetings.

Reading of the minutes of the previous meeting
Approval or correction of the minutes
Reading of the financial report
Report for officer, board committees and standing committees
Report of special committees
Memorandum of President
Unfinished business
New Business
Report of good and welfare work
Report results of Election and Installation of new Officers
Adjournment

 

Article XIII – Amendments

Section 1

This Constitution may be amended by a minimum of two-thirds affirmative vote by all voting members present at the regular annual meeting.

Section 2

Any proposed Constitutional amendment can only be considered as stated in Article XXII of the By-laws.

 

End of Constitution

 

By-Laws

 

Article XIV – Membership

Section 1

Any reputable person, regardless of race, sex, creed, color or pitching ability that has his/her principal residence in Pennsylvania may become a member of the Western Pennsylvania Horseshoe Pitchers’ Association Inc. upon payment of the Association plus those of the National Pitchers’ Association (hereafter referred to N.H.P.A.)

Section 2

The Association dues may be ratified or changed at the regular annual meeting. If no such action is taken, the dues shall remain the same as the preceding year.

Section 3

Annual Association dues are $35.00 for adult players and $8.00 for Juniors and Cadets. (WPHPA dues are $10.00 and NHPA dues are $25.00 for a total of $35.00)

Section 4

Each member in good standing shall be entitled to one vote in the affairs of the Association at any meeting of the members.  Junior members may vote but are not permitted to hold office in the Association.

Section 5

A member in good standing must be accorded all rights and privileges extended by affiliated clubs and Associations.

Section 6

A member may be suspended for:

Non-payment of dues or fees
Willfully violating the Constitution or By-Laws of the Association
By participating in the tournament under an assumed name, being guilty of fraud, fixing games, or conduct unbecoming of a member.
Directly or indirectly betting on a contest or self when entered in the competition.
For consistently violating the rules and standards set up by the N.H.P.A. and the Association.

 

 

 

Article XV – Representatives

Section 1

The general membership shall be represented on the Executive Council by one representative nominated by each of the charter’s recognized clubs, and one representative at large for members not belonging to a recognized club in the charter. The size of the council depends on the number of recognized clubs holding sanctioned tournaments within the association’s geographical boundaries of Western Pennsylvania. The chosen club representative must be WPHPA members.

 

Section 2

The female membership shall be represented on council by a minimum of one member of that sex.

 

 

Article XVI – Executive Council

Section 1

The Executive Council is an administrative-judicial body empowered to act on all matters not specified in the Constitution and By-laws

Section 2

The President shall act as chairman and all necessary meetings shall be called by the President.

Section 3

More than half of the Council’s member present shall be necessary for quorum.

Section 4

Each member of the Council shall have one vote and the majority shall rule. Ties will be broken by the President’s decision.

Section 5

In matters that the President shall decide are urgent enough for immediate action, the President shall poll the Council by mail or phone without having a formal meeting, all members of the Council must be notified.

Section 6

The Executive Council shall also be the judicial body and shall define and interpret the Constitution and By-laws. Technical points shall be submitted in writing for decisions and ruling declared official.

Section 7

Should any member of the Council (not including the President) be unable to fulfill his responsibilities due to death, resignation, suspension, or movement to out of state residence, their position shall be filled by his/her club for the duration of the term.

Section 8

Minutes shall be kept of all meetings by the Secretary-Treasurer and are to be made available upon demand by any member of the Association in good standing.

Section 9

Any member in good standing that wishes to have their name placed on the ballot for any of the state offices, must have submitted their name to the Secretary-Treasurer prior to the start of the annual meeting in which the election is to be held. This shall include all incumbent officers. Offices include President, Vice-President the Secretary-Treasurer or any at large member representing the members not belonging to a club.

 

Article XVII – Sanctioned Tournaments

 

Section 1 General Rules

Requests for State and NHPA sanctioned shall be made through the Secretary-Treasurer of the Association. The usual requirements shall be that all members of sanctioned classes belong to the State and NHPA Associations and that the event adheres to the requirements set up by the State and NHPA.
NHPA rules will govern all events that are sanctioned by the Association, with the exception to be those stated in the Constitution and By-laws of the Association.
All tournaments conducted in the State shall collect via the tournament director, a tax payable to the Secretary-Treasurer of the Association with the purpose of providing support for the State Tournament and promoting the Association. This tax shall be $2.00 per person per tournament and shall remain in effect until changed at the regular annual meeting. The tax does not apply for Junior or Cadet members entering at a reduced entry fee.
All contestants in any sanctioned event shall be in good standing of the Association or another state Association.
Pitchers must have shirts with their name and hometown neatly displayed on the back.
Contestants must enter with average of their highest percentages in all sanctioned tournament they pitched in during the preceding 12 month period.
First place will be determined by a ladder type single game play-off. All other positions shall be determined by ringer position.
. Alternately an NHPA Sanctioned Club or League average may be used if it covers 400 or more shoes pitched.
First place will be determined by a ladder type single game play-off. All other positions shall be determined by ringer percentage.
A minimum $10.00 entry fee for adult players (no minimum for juniors or cadets) and a $1.00 score-keeping fee from each contestant per game is required.
As a courtesy, all members will be allowed to drop-out of one sanctioned tournament per year without penalty because of health problems and still receive credit for the tournament considering half the scheduled games have been completed. A legitimate reason must be provided to the tournament director and the final decision to give credit for the tournament will be made by the tournament director of that event. No other credits for incomplete tournaments will be awarded once a member has used up this one-time annual allowance.
Any rule changes shall be approved at the annual state meeting.

 

 

Section 2 – State Championship Tournament

The site of the State Horseshoe Tournament shall be decided by the members at the regular annual meeting from sealed – monetary bids submitted to the Association. To host the State Tournament, a club must have a minimum of 13 lighted courts. The facilities and staff will be adequate.
A minimum of $50.00 can only be accepted from bidders. If said bidder does not receive the bid to host the State Tournament, the bid money will be returned to losing bidder or bidders. Bidder who received bid to host the State Tournament bid money goes to the Association. No bids will be considered unless the following conditions are met.

1 The facilities and staff will be adequate.

2. Facility has 13 lighted courts

c. The President will have the responsibility of placing the tournament if no such bids are presented.

d. Adults contestants must reside in Pennsylvania must have pitched a minimum of 3 NHPA Sanctioned Tournaments in the preceding 12 months prior to the time line of 10 days prior to the State Tournament up to the day after the State Tournament. Two of these required tournaments must be OUTDOOR tournaments held in PENNSYLVANIA. Junior contestants must reside in Pennsylvania have pitched in a minimum of 1 NHPA Sanctioned tournament in the preceding 12 months prior to the entry deadline for the PA State Tournament. An NHPA sanctioned League can replace any one of the tournaments required provided that 400 or more shoes have been pitched in that league prior to the entry deadline for the PA State Tournament.

e. The Championship men’s class shall consist of the top 8 entries in that division they will play a round robin on the first day with a second round- robin to be completed on the second day. The class size for all other divisions championship classes will be determined by the tournament director and will be based on the number of entries per division with the intention and obligation of making those divisions as fair as possible for all participants. Championships will be crowned per NHPA rules in the following categories, Men, Elder, Women and Juniors. Players in the lower divisions shall be seeded by their previously established ringer percentage. Other than the Championship class Elders and Women may be combined at the discretion of the tournament director. The tournament will be conducted in a round robin fashion, with each contestant required to compete with every other contestant in their class.

f. Games won and lost shall determine the position of the player, the winner of each division shall be crowned as class champion and the Championship divisions will be State Champions with the men listed as “Pennsylvania Horseshoe Pitching Champion” the Association shall recognize no other player as said Champion.

 

Section – Indoor Championship

We will also hold an Indoor Championship at one of the indoor clubs yearly. All classes will be non-mixed, the only exception is the lower percent elders and lower percent women may be mixed and the tournament will have one Championship class. The winner of this class will be the PA Indoor State Champion. (The outdoor State Champions are considered State Champions, and the Indoor champion will be recognized as simply Indoor State Champion.)
Adult contestants must reside in Pennsylvania and must have pitched in a minimum of 3 NHPA sanctioned tournaments in the preceding 12 months prior to the entry deadline for the PA State Indoor Championship. Two of these tournaments must be INDOOR tournaments held in PENNSYLVANIA. Junior contestants must reside in Pennsylvania have pitched in a minimum of 1 NHPA Sanctioned tournament in the preceding 12 months prior to the entry deadline for the PA State Tournament. An NHPA sanctioned League can replace any one of the tournaments required provided that 400 or more shoes have been pitched in that league prior to the entry deadline for the PA State Tournament.

 

Article XVII -Specific Duties of the Vice President

 

Section 1

He/she shall coordinate all tournament directors of the charter clubs.

Section 2

Hold Tournament Director meeting yearly to formulate next year’s schedule, etc.

 

 

Article XIX – Specific Duties of the Secretary-Treasurer

                                                                                                                                                                      

 

Section 1

He/she shall handle all business associated with the NHPA including NHPA cards for new members, annual renewals, tournament sanction certificates, NHPA reports.

Section 2

Expose events through the Association Newsletter and the NHPA. The Pitcher Pulse will be the official newsletter of the Association. There will be a minimum of two issues of The Pitcher Pulse annually to be printed in approximately early April and early September prior to the start of the next season. Each club is to submit an article about their club for print The Pitcher Pulse.

Section 3

He/she shall handle, or direct all state-wide newspaper publicity for the state.

 

 

Section 4

He/she shall prepare a written financial report of the fiscal year (Oct – Sept) and have it available to all Association clubs and Executive council members.

Section 5

He/she shall have the authority to designate agents such that the above responsibilities are faithfully discharged.

 

 

Article XX – Specific Duties of the State Statistician

 

Section 1

State Statistician shall keep all records of all reports from each tournament held in the Association and report same to Sat Stats (NHPA).

 

 

 

Article XXI – Annual Stipends

Section 1

The President shall receive $75.00, the Vice -President shall receive $75.00, the Secretary-Treasurer shall receive $2.00 per member and the State Statistician shall receive $75.00

Section 2

The stipends can only be changed by the members at the regular annual meeting.

 

 

Article XXII – Amendment Procedure

Section 1

Any member in good standing may propose additions or changes in writing or at the annual membership meeting.
Proposed changes must be seconded and passed by majority of all voting members at the meeting.
Amendments may be made to a proposed change when approved by the membership prior to the vote on the original proposed change.

 

End of By Laws

Last updated Sept. 2017

 

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Sent from Mail for Windows 10

CONSTITUTION AND BY-LAWS OF THE WESTERN PENNSYLVANIA PITCHERS’ ASSOCIATION, INC.

 

Preamble

In as much as the sport of horseshoe pitching affords the opportunity to promote a concentrated and direct effort from which all participants can obtain a healthier environment leading to a competitive sport suitable to all persons, we the horseshoe pitchers of Pennsylvania, in order to promote and foster this sport, and to assist and help conduct events of a state wide interest, do hereby establish the following Constitution and By-Laws for the Western Pennsylvania Horseshoe Pitchers  Association Inc..

 

Constitution

 

Article I- Name

The name of the Association shall be the “Western Pennsylvania Pitchers’ Association Inc.” hereinafter referred to as “The Association”.

 

Article II – Purpose

The purpose of this Association shall be to promote and foster the sport of horseshoe pitching throughout the state of Pennsylvania. 

 

Article III – Membership

The requirements of membership shall be set out in the By-laws.

 

Article IV - Affiliation

Section 1

The association operates under a charter by the National Horseshoe Pitchers’ Association referred to as the NHPA.

Section 2

The rules of the N.H.P.A. will govern all matters not specified in the Constitution and By Laws of this Association. 

Section 3

The method of nomination, election and related details shall be set out in the By-laws

Article V – Officers

The officers of the Association shall consist of President, the Vice President, Secretary/Treasurer and State Statistician.
These officers are to be elected bi-annually by a majority ballot vote of all voting members and shall hold office until and including the regular annual meeting of the association held on odd numbered years.
The method of nomination, election and related details shall be set out in the By-Laws.

 

Article VI – Representatives

Section 1

Representatives shall be elected from the membership of the individual clubs to serve on the Executive Council (explained in Article XV of the By-Laws)

 

Section 2

They shall hold office until and including the regular meeting of the Association held on the next even numbered year or until another person is voted in by their club.

 

Section 3

There shall be one member per club and one voted from the at large membership. This is the only one that could be voted on at the annual meeting on the even numbered year.

 

 

Article VII- Duties of the Officers

President- The duties of the President shall be to preside at all meetings and to administer the business of the Association, to pass on any obligations, and to handle other duties that may come to his/her attention in promoting the best interest of the entire Association.

Vice-President- The Vice-President shall have the same duties as the President, but shall assume them only in the absence of the President. Specific details of duties shall be set out in the By-laws.

Secretary-Treasurer – The duties of the Secretary-Treasurer shall be to keep accurate minutes, act as custodian of all funds of the Association, sign all warrants for the Association expenditures, keep financial records of the Association funds, attend to correspondences and any other duties which may come to his/her attention as necessary to promote the best interest of the entire Association. Specific details of duties shall be set out in the By-laws.

 

Article VIII – Duties of the Representatives

These Representatives shall serve on the Executive Council and shall represent various geographic sections throughout the state from the clubs within our Charter. They shall serve and assist the officers of the Association in such matters as to promote the best interest of the entire Association.

 

Article IX – Executive Council

The elected officers and representatives shall constitute the Executive council. It shall act on behalf of the Association as specified in the Constitution and By-law

 

Article X – Committees

The President shall appoint committees as he/she decides they are necessary.

 

Article XI – By-laws

Section 1

The Association may amend or adopt By-laws when approved, by majority of the members in good standing present at the regular annual meeting.

 

Section 2

The requirements to amend and/or adopt will be set in the By-laws.

 

 

Article XII – Meetings

Section 1

The regular annual meeting of the Association members shall be held at the site of the State Tournament. The President will notify members of the time and place of the regular annual meeting when the State Tournament is held in the East. Meetings should be away from pitching times. President and State Tournament Committee and Director should choose the time for meetings to be held. The meeting will last until all Association business is concluded.

Section 2

The President may call other meetings by notifying all members in good standing of the time, the place and purpose of the meeting at least two weeks before the meeting.

Section 3

No changes in the Constitution and/or By-laws will be considered unless a minimum of 10 members are present and voting.

Section 4

“Roberts Rules of Order” revised and reading as follows, will govern the order of conduct of all meetings.

Reading of the minutes of the previous meeting
Approval or correction of the minutes
Reading of the financial report
Report for officer, board committees and standing committees
Report of special committees
Memorandum of President
Unfinished business
New Business
Report of good and welfare work
Report results of Election and Installation of new Officers
Adjournment

 

Article XIII – Amendments

Section 1

This Constitution may be amended by a minimum of two-thirds affirmative vote by all voting members present at the regular annual meeting.

Section 2

Any proposed Constitutional amendment can only be considered as stated in Article XXII of the By-laws.

 

End of Constitution

 

By-Laws

 

Article XIV – Membership

Section 1

Any reputable person, regardless of race, sex, creed, color or pitching ability that has his/her principal residence in Pennsylvania may become a member of the Western Pennsylvania Horseshoe Pitchers’ Association Inc. upon payment of the Association plus those of the National Pitchers’ Association (hereafter referred to N.H.P.A.)

Section 2

The Association dues may be ratified or changed at the regular annual meeting. If no such action is taken, the dues shall remain the same as the preceding year.

Section 3

Annual Association dues are $35.00 for adult players and $8.00 for Juniors and Cadets. (WPHPA dues are $10.00 and NHPA dues are $25.00 for a total of $35.00)

Section 4

Each member in good standing shall be entitled to one vote in the affairs of the Association at any meeting of the members.  Junior members may vote but are not permitted to hold office in the Association.

Section 5

A member in good standing must be accorded all rights and privileges extended by affiliated clubs and Associations.

Section 6

A member may be suspended for:

Non-payment of dues or fees
Willfully violating the Constitution or By-Laws of the Association
By participating in the tournament under an assumed name, being guilty of fraud, fixing games, or conduct unbecoming of a member.
Directly or indirectly betting on a contest or self when entered in the competition.
For consistently violating the rules and standards set up by the N.H.P.A. and the Association.

 

 

 

Article XV – Representatives

Section 1

The general membership shall be represented on the Executive Council by one representative nominated by each of the charter’s recognized clubs, and one representative at large for members not belonging to a recognized club in the charter. The size of the council depends on the number of recognized clubs holding sanctioned tournaments within the association’s geographical boundaries of Western Pennsylvania. The chosen club representative must be WPHPA members.

 

Section 2

The female membership shall be represented on council by a minimum of one member of that sex.

 

 

Article XVI – Executive Council

Section 1

The Executive Council is an administrative-judicial body empowered to act on all matters not specified in the Constitution and By-laws

Section 2

The President shall act as chairman and all necessary meetings shall be called by the President.

Section 3

More than half of the Council’s member present shall be necessary for quorum.

Section 4

Each member of the Council shall have one vote and the majority shall rule. Ties will be broken by the President’s decision.

Section 5

In matters that the President shall decide are urgent enough for immediate action, the President shall poll the Council by mail or phone without having a formal meeting, all members of the Council must be notified.

Section 6

The Executive Council shall also be the judicial body and shall define and interpret the Constitution and By-laws. Technical points shall be submitted in writing for decisions and ruling declared official.

Section 7

Should any member of the Council (not including the President) be unable to fulfill his responsibilities due to death, resignation, suspension, or movement to out of state residence, their position shall be filled by his/her club for the duration of the term.

Section 8

Minutes shall be kept of all meetings by the Secretary-Treasurer and are to be made available upon demand by any member of the Association in good standing.

Section 9

Any member in good standing that wishes to have their name placed on the ballot for any of the state offices, must have submitted their name to the Secretary-Treasurer prior to the start of the annual meeting in which the election is to be held. This shall include all incumbent officers. Offices include President, Vice-President the Secretary-Treasurer or any at large member representing the members not belonging to a club.

 

Article XVII – Sanctioned Tournaments

 

Section 1 General Rules

Requests for State and NHPA sanctioned shall be made through the Secretary-Treasurer of the Association. The usual requirements shall be that all members of sanctioned classes belong to the State and NHPA Associations and that the event adheres to the requirements set up by the State and NHPA.
NHPA rules will govern all events that are sanctioned by the Association, with the exception to be those stated in the Constitution and By-laws of the Association.
All tournaments conducted in the State shall collect via the tournament director, a tax payable to the Secretary-Treasurer of the Association with the purpose of providing support for the State Tournament and promoting the Association. This tax shall be $2.00 per person per tournament and shall remain in effect until changed at the regular annual meeting. The tax does not apply for Junior or Cadet members entering at a reduced entry fee.
All contestants in any sanctioned event shall be in good standing of the Association or another state Association.
Pitchers must have shirts with their name and hometown neatly displayed on the back.
Contestants must enter with average of their highest percentages in all sanctioned tournament they pitched in during the preceding 12 month period.
First place will be determined by a ladder type single game play-off. All other positions shall be determined by ringer position.
. Alternately an NHPA Sanctioned Club or League average may be used if it covers 400 or more shoes pitched.
First place will be determined by a ladder type single game play-off. All other positions shall be determined by ringer percentage.
A minimum $10.00 entry fee for adult players (no minimum for juniors or cadets) and a $1.00 score-keeping fee from each contestant per game is required.
As a courtesy, all members will be allowed to drop-out of one sanctioned tournament per year without penalty because of health problems and still receive credit for the tournament considering half the scheduled games have been completed. A legitimate reason must be provided to the tournament director and the final decision to give credit for the tournament will be made by the tournament director of that event. No other credits for incomplete tournaments will be awarded once a member has used up this one-time annual allowance.
Any rule changes shall be approved at the annual state meeting.

 

 

Section 2 – State Championship Tournament

The site of the State Horseshoe Tournament shall be decided by the members at the regular annual meeting from sealed – monetary bids submitted to the Association. To host the State Tournament, a club must have a minimum of 13 lighted courts. The facilities and staff will be adequate.
A minimum of $50.00 can only be accepted from bidders. If said bidder does not receive the bid to host the State Tournament, the bid money will be returned to losing bidder or bidders. Bidder who received bid to host the State Tournament bid money goes to the Association. No bids will be considered unless the following conditions are met.

1 The facilities and staff will be adequate.

2. Facility has 13 lighted courts

c. The President will have the responsibility of placing the tournament if no such bids are presented.

d. Adults contestants must reside in Pennsylvania must have pitched a minimum of 3 NHPA Sanctioned Tournaments in the preceding 12 months prior to the time line of 10 days prior to the State Tournament up to the day after the State Tournament. Two of these required tournaments must be OUTDOOR tournaments held in PENNSYLVANIA. Junior contestants must reside in Pennsylvania have pitched in a minimum of 1 NHPA Sanctioned tournament in the preceding 12 months prior to the entry deadline for the PA State Tournament. An NHPA sanctioned League can replace any one of the tournaments required provided that 400 or more shoes have been pitched in that league prior to the entry deadline for the PA State Tournament.

e. The Championship men’s class shall consist of the top 8 entries in that division they will play a round robin on the first day with a second round- robin to be completed on the second day. The class size for all other divisions championship classes will be determined by the tournament director and will be based on the number of entries per division with the intention and obligation of making those divisions as fair as possible for all participants. Championships will be crowned per NHPA rules in the following categories, Men, Elder, Women and Juniors. Players in the lower divisions shall be seeded by their previously established ringer percentage. Other than the Championship class Elders and Women may be combined at the discretion of the tournament director. The tournament will be conducted in a round robin fashion, with each contestant required to compete with every other contestant in their class.

f. Games won and lost shall determine the position of the player, the winner of each division shall be crowned as class champion and the Championship divisions will be State Champions with the men listed as “Pennsylvania Horseshoe Pitching Champion” the Association shall recognize no other player as said Champion.

 

Section – Indoor Championship

We will also hold an Indoor Championship at one of the indoor clubs yearly. All classes will be non-mixed, the only exception is the lower percent elders and lower percent women may be mixed and the tournament will have one Championship class. The winner of this class will be the PA Indoor State Champion. (The outdoor State Champions are considered State Champions, and the Indoor champion will be recognized as simply Indoor State Champion.)
Adult contestants must reside in Pennsylvania and must have pitched in a minimum of 3 NHPA sanctioned tournaments in the preceding 12 months prior to the entry deadline for the PA State Indoor Championship. Two of these tournaments must be INDOOR tournaments held in PENNSYLVANIA. Junior contestants must reside in Pennsylvania have pitched in a minimum of 1 NHPA Sanctioned tournament in the preceding 12 months prior to the entry deadline for the PA State Tournament. An NHPA sanctioned League can replace any one of the tournaments required provided that 400 or more shoes have been pitched in that league prior to the entry deadline for the PA State Tournament.

 

Article XVII -Specific Duties of the Vice President

 

Section 1

He/she shall coordinate all tournament directors of the charter clubs.

Section 2

Hold Tournament Director meeting yearly to formulate next year’s schedule, etc.

 

 

Article XIX – Specific Duties of the Secretary-Treasurer

                                                                                                                                                                      

 

Section 1

He/she shall handle all business associated with the NHPA including NHPA cards for new members, annual renewals, tournament sanction certificates, NHPA reports.

Section 2

Expose events through the Association Newsletter and the NHPA. The Pitcher Pulse will be the official newsletter of the Association. There will be a minimum of two issues of The Pitcher Pulse annually to be printed in approximately early April and early September prior to the start of the next season. Each club is to submit an article about their club for print The Pitcher Pulse.

Section 3

He/she shall handle, or direct all state-wide newspaper publicity for the state.

 

 

Section 4

He/she shall prepare a written financial report of the fiscal year (Oct – Sept) and have it available to all Association clubs and Executive council members.

Section 5

He/she shall have the authority to designate agents such that the above responsibilities are faithfully discharged.

 

 

Article XX – Specific Duties of the State Statistician

 

Section 1

State Statistician shall keep all records of all reports from each tournament held in the Association and report same to Sat Stats (NHPA).

 

 

 

Article XXI – Annual Stipends

Section 1

The President shall receive $75.00, the Vice -President shall receive $75.00, the Secretary-Treasurer shall receive $2.00 per member and the State Statistician shall receive $75.00

Section 2

The stipends can only be changed by the members at the regular annual meeting.

 

 

Article XXII – Amendment Procedure

Section 1

Any member in good standing may propose additions or changes in writing or at the annual membership meeting.
Proposed changes must be seconded and passed by majority of all voting members at the meeting.
Amendments may be made to a proposed change when approved by the membership prior to the vote on the original proposed change.

 

End of By Laws

Last updated Sept. 2017

 

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CONSTITUTION AND BY-LAWS OF THE WESTERN PENNSYLVANIA PITCHERS’ ASSOCIATION, INC.

 

Preamble

In as much as the sport of horseshoe pitching affords the opportunity to promote a concentrated and direct effort from which all participants can obtain a healthier environment leading to a competitive sport suitable to all persons, we the horseshoe pitchers of Pennsylvania, in order to promote and foster this sport, and to assist and help conduct events of a state wide interest, do hereby establish the following Constitution and By-Laws for the Western Pennsylvania Horseshoe Pitchers  Association Inc..

 

Constitution

 

Article I- Name

The name of the Association shall be the “Western Pennsylvania Pitchers’ Association Inc.” hereinafter referred to as “The Association”.

 

Article II – Purpose

The purpose of this Association shall be to promote and foster the sport of horseshoe pitching throughout the state of Pennsylvania. 

 

Article III – Membership

The requirements of membership shall be set out in the By-laws.

 

Article IV - Affiliation

Section 1

The association operates under a charter by the National Horseshoe Pitchers’ Association referred to as the NHPA.

Section 2

The rules of the N.H.P.A. will govern all matters not specified in the Constitution and By Laws of this Association. 

Section 3

The method of nomination, election and related details shall be set out in the By-laws

Article V – Officers

The officers of the Association shall consist of President, the Vice President, Secretary/Treasurer and State Statistician.
These officers are to be elected bi-annually by a majority ballot vote of all voting members and shall hold office until and including the regular annual meeting of the association held on odd numbered years.
The method of nomination, election and related details shall be set out in the By-Laws.

 

Article VI – Representatives

Section 1

Representatives shall be elected from the membership of the individual clubs to serve on the Executive Council (explained in Article XV of the By-Laws)

 

Section 2

They shall hold office until and including the regular meeting of the Association held on the next even numbered year or until another person is voted in by their club.

 

Section 3

There shall be one member per club and one voted from the at large membership. This is the only one that could be voted on at the annual meeting on the even numbered year.

 

 

Article VII- Duties of the Officers

President- The duties of the President shall be to preside at all meetings and to administer the business of the Association, to pass on any obligations, and to handle other duties that may come to his/her attention in promoting the best interest of the entire Association.

Vice-President- The Vice-President shall have the same duties as the President, but shall assume them only in the absence of the President. Specific details of duties shall be set out in the By-laws.

Secretary-Treasurer – The duties of the Secretary-Treasurer shall be to keep accurate minutes, act as custodian of all funds of the Association, sign all warrants for the Association expenditures, keep financial records of the Association funds, attend to correspondences and any other duties which may come to his/her attention as necessary to promote the best interest of the entire Association. Specific details of duties shall be set out in the By-laws.

 

Article VIII – Duties of the Representatives

These Representatives shall serve on the Executive Council and shall represent various geographic sections throughout the state from the clubs within our Charter. They shall serve and assist the officers of the Association in such matters as to promote the best interest of the entire Association.

 

Article IX – Executive Council

The elected officers and representatives shall constitute the Executive council. It shall act on behalf of the Association as specified in the Constitution and By-law

 

Article X – Committees

The President shall appoint committees as he/she decides they are necessary.

 

Article XI – By-laws

Section 1

The Association may amend or adopt By-laws when approved, by majority of the members in good standing present at the regular annual meeting.

 

Section 2

The requirements to amend and/or adopt will be set in the By-laws.

 

 

Article XII – Meetings

Section 1

The regular annual meeting of the Association members shall be held at the site of the State Tournament. The President will notify members of the time and place of the regular annual meeting when the State Tournament is held in the East. Meetings should be away from pitching times. President and State Tournament Committee and Director should choose the time for meetings to be held. The meeting will last until all Association business is concluded.

Section 2

The President may call other meetings by notifying all members in good standing of the time, the place and purpose of the meeting at least two weeks before the meeting.

Section 3

No changes in the Constitution and/or By-laws will be considered unless a minimum of 10 members are present and voting.

Section 4

“Roberts Rules of Order” revised and reading as follows, will govern the order of conduct of all meetings.

Reading of the minutes of the previous meeting
Approval or correction of the minutes
Reading of the financial report
Report for officer, board committees and standing committees
Report of special committees
Memorandum of President
Unfinished business
New Business
Report of good and welfare work
Report results of Election and Installation of new Officers
Adjournment

 

Article XIII – Amendments

Section 1

This Constitution may be amended by a minimum of two-thirds affirmative vote by all voting members present at the regular annual meeting.

Section 2

Any proposed Constitutional amendment can only be considered as stated in Article XXII of the By-laws.

 

End of Constitution

 

By-Laws

 

Article XIV – Membership

Section 1

Any reputable person, regardless of race, sex, creed, color or pitching ability that has his/her principal residence in Pennsylvania may become a member of the Western Pennsylvania Horseshoe Pitchers’ Association Inc. upon payment of the Association plus those of the National Pitchers’ Association (hereafter referred to N.H.P.A.)

Section 2

The Association dues may be ratified or changed at the regular annual meeting. If no such action is taken, the dues shall remain the same as the preceding year.

Section 3

Annual Association dues are $35.00 for adult players and $8.00 for Juniors and Cadets. (WPHPA dues are $10.00 and NHPA dues are $25.00 for a total of $35.00)

Section 4

Each member in good standing shall be entitled to one vote in the affairs of the Association at any meeting of the members.  Junior members may vote but are not permitted to hold office in the Association.

Section 5

A member in good standing must be accorded all rights and privileges extended by affiliated clubs and Associations.

Section 6

A member may be suspended for:

Non-payment of dues or fees
Willfully violating the Constitution or By-Laws of the Association
By participating in the tournament under an assumed name, being guilty of fraud, fixing games, or conduct unbecoming of a member.
Directly or indirectly betting on a contest or self when entered in the competition.
For consistently violating the rules and standards set up by the N.H.P.A. and the Association.

 

 

 

Article XV – Representatives

Section 1

The general membership shall be represented on the Executive Council by one representative nominated by each of the charter’s recognized clubs, and one representative at large for members not belonging to a recognized club in the charter. The size of the council depends on the number of recognized clubs holding sanctioned tournaments within the association’s geographical boundaries of Western Pennsylvania. The chosen club representative must be WPHPA members.

 

Section 2

The female membership shall be represented on council by a minimum of one member of that sex.

 

 

Article XVI – Executive Council

Section 1

The Executive Council is an administrative-judicial body empowered to act on all matters not specified in the Constitution and By-laws

Section 2

The President shall act as chairman and all necessary meetings shall be called by the President.

Section 3

More than half of the Council’s member present shall be necessary for quorum.

Section 4

Each member of the Council shall have one vote and the majority shall rule. Ties will be broken by the President’s decision.

Section 5

In matters that the President shall decide are urgent enough for immediate action, the President shall poll the Council by mail or phone without having a formal meeting, all members of the Council must be notified.

Section 6

The Executive Council shall also be the judicial body and shall define and interpret the Constitution and By-laws. Technical points shall be submitted in writing for decisions and ruling declared official.

Section 7

Should any member of the Council (not including the President) be unable to fulfill his responsibilities due to death, resignation, suspension, or movement to out of state residence, their position shall be filled by his/her club for the duration of the term.

Section 8

Minutes shall be kept of all meetings by the Secretary-Treasurer and are to be made available upon demand by any member of the Association in good standing.

Section 9

Any member in good standing that wishes to have their name placed on the ballot for any of the state offices, must have submitted their name to the Secretary-Treasurer prior to the start of the annual meeting in which the election is to be held. This shall include all incumbent officers. Offices include President, Vice-President the Secretary-Treasurer or any at large member representing the members not belonging to a club.

 

Article XVII – Sanctioned Tournaments

 

Section 1 General Rules

Requests for State and NHPA sanctioned shall be made through the Secretary-Treasurer of the Association. The usual requirements shall be that all members of sanctioned classes belong to the State and NHPA Associations and that the event adheres to the requirements set up by the State and NHPA.
NHPA rules will govern all events that are sanctioned by the Association, with the exception to be those stated in the Constitution and By-laws of the Association.
All tournaments conducted in the State shall collect via the tournament director, a tax payable to the Secretary-Treasurer of the Association with the purpose of providing support for the State Tournament and promoting the Association. This tax shall be $2.00 per person per tournament and shall remain in effect until changed at the regular annual meeting. The tax does not apply for Junior or Cadet members entering at a reduced entry fee.
All contestants in any sanctioned event shall be in good standing of the Association or another state Association.
Pitchers must have shirts with their name and hometown neatly displayed on the back.
Contestants must enter with average of their highest percentages in all sanctioned tournament they pitched in during the preceding 12 month period.
First place will be determined by a ladder type single game play-off. All other positions shall be determined by ringer position.
. Alternately an NHPA Sanctioned Club or League average may be used if it covers 400 or more shoes pitched.
First place will be determined by a ladder type single game play-off. All other positions shall be determined by ringer percentage.
A minimum $10.00 entry fee for adult players (no minimum for juniors or cadets) and a $1.00 score-keeping fee from each contestant per game is required.
As a courtesy, all members will be allowed to drop-out of one sanctioned tournament per year without penalty because of health problems and still receive credit for the tournament considering half the scheduled games have been completed. A legitimate reason must be provided to the tournament director and the final decision to give credit for the tournament will be made by the tournament director of that event. No other credits for incomplete tournaments will be awarded once a member has used up this one-time annual allowance.
Any rule changes shall be approved at the annual state meeting.

 

 

Section 2 – State Championship Tournament

The site of the State Horseshoe Tournament shall be decided by the members at the regular annual meeting from sealed – monetary bids submitted to the Association. To host the State Tournament, a club must have a minimum of 13 lighted courts. The facilities and staff will be adequate.
A minimum of $50.00 can only be accepted from bidders. If said bidder does not receive the bid to host the State Tournament, the bid money will be returned to losing bidder or bidders. Bidder who received bid to host the State Tournament bid money goes to the Association. No bids will be considered unless the following conditions are met.

1 The facilities and staff will be adequate.

2. Facility has 13 lighted courts

c. The President will have the responsibility of placing the tournament if no such bids are presented.

d. Adults contestants must reside in Pennsylvania must have pitched a minimum of 3 NHPA Sanctioned Tournaments in the preceding 12 months prior to the time line of 10 days prior to the State Tournament up to the day after the State Tournament. Two of these required tournaments must be OUTDOOR tournaments held in PENNSYLVANIA. Junior contestants must reside in Pennsylvania have pitched in a minimum of 1 NHPA Sanctioned tournament in the preceding 12 months prior to the entry deadline for the PA State Tournament. An NHPA sanctioned League can replace any one of the tournaments required provided that 400 or more shoes have been pitched in that league prior to the entry deadline for the PA State Tournament.

e. The Championship men’s class shall consist of the top 8 entries in that division they will play a round robin on the first day with a second round- robin to be completed on the second day. The class size for all other divisions championship classes will be determined by the tournament director and will be based on the number of entries per division with the intention and obligation of making those divisions as fair as possible for all participants. Championships will be crowned per NHPA rules in the following categories, Men, Elder, Women and Juniors. Players in the lower divisions shall be seeded by their previously established ringer percentage. Other than the Championship class Elders and Women may be combined at the discretion of the tournament director. The tournament will be conducted in a round robin fashion, with each contestant required to compete with every other contestant in their class.

f. Games won and lost shall determine the position of the player, the winner of each division shall be crowned as class champion and the Championship divisions will be State Champions with the men listed as “Pennsylvania Horseshoe Pitching Champion” the Association shall recognize no other player as said Champion.

 

Section – Indoor Championship

We will also hold an Indoor Championship at one of the indoor clubs yearly. All classes will be non-mixed, the only exception is the lower percent elders and lower percent women may be mixed and the tournament will have one Championship class. The winner of this class will be the PA Indoor State Champion. (The outdoor State Champions are considered State Champions, and the Indoor champion will be recognized as simply Indoor State Champion.)
Adult contestants must reside in Pennsylvania and must have pitched in a minimum of 3 NHPA sanctioned tournaments in the preceding 12 months prior to the entry deadline for the PA State Indoor Championship. Two of these tournaments must be INDOOR tournaments held in PENNSYLVANIA. Junior contestants must reside in Pennsylvania have pitched in a minimum of 1 NHPA Sanctioned tournament in the preceding 12 months prior to the entry deadline for the PA State Tournament. An NHPA sanctioned League can replace any one of the tournaments required provided that 400 or more shoes have been pitched in that league prior to the entry deadline for the PA State Tournament.

 

Article XVII -Specific Duties of the Vice President

 

Section 1

He/she shall coordinate all tournament directors of the charter clubs.

Section 2

Hold Tournament Director meeting yearly to formulate next year’s schedule, etc.

 

 

Article XIX – Specific Duties of the Secretary-Treasurer

                                                                                                                                                                      

 

Section 1

He/she shall handle all business associated with the NHPA including NHPA cards for new members, annual renewals, tournament sanction certificates, NHPA reports.

Section 2

Expose events through the Association Newsletter and the NHPA. The Pitcher Pulse will be the official newsletter of the Association. There will be a minimum of two issues of The Pitcher Pulse annually to be printed in approximately early April and early September prior to the start of the next season. Each club is to submit an article about their club for print The Pitcher Pulse.

Section 3

He/she shall handle, or direct all state-wide newspaper publicity for the state.

 

 

Section 4

He/she shall prepare a written financial report of the fiscal year (Oct – Sept) and have it available to all Association clubs and Executive council members.

Section 5

He/she shall have the authority to designate agents such that the above responsibilities are faithfully discharged.

 

 

Article XX – Specific Duties of the State Statistician

 

Section 1

State Statistician shall keep all records of all reports from each tournament held in the Association and report same to Sat Stats (NHPA).

 

 

 

Article XXI – Annual Stipends

Section 1

The President shall receive $75.00, the Vice -President shall receive $75.00, the Secretary-Treasurer shall receive $2.00 per member and the State Statistician shall receive $75.00

Section 2

The stipends can only be changed by the members at the regular annual meeting.

 

 

Article XXII – Amendment Procedure

Section 1

Any member in good standing may propose additions or changes in writing or at the annual membership meeting.
Proposed changes must be seconded and passed by majority of all voting members at the meeting.
Amendments may be made to a proposed change when approved by the membership prior to the vote on the original proposed change.

 

End of By Laws

Last updated Sept. 2017

 

 Constitution & ByLaws